The 2024 Office

The 2024 Office-Balancing Flexibility and Collaboration

Positive aspects of working from the 2024 office
The benefits of remote work
Hybrid work

Embrace the future workplace by fostering collaboration and flexibility. Whether working remotely or in a physical office, Hrmaster ensures an environment that meets the needs of the modern employee, promoting engagement and productivity. Experience the difference with Hrmaster’s collaborative and flexible services. Contact Deon Macauley at deon@paymaster.co.za or 079 585 0509 to elevate your work environment today.

Contract Agreements Articles

Contract Agreements for Remote Work Employees

Employees who work remotely may be required to sign an agreement confirming expectations regarding their schedule, timekeeping, remote work environment, data/information security and other matters specific to their position.

An example: “Remote employees must be available and engaged in work activities during the schedule agreed upon in their contract. If an employee wishes to adopt different working hours, they must provide written approval from their manager. Some companies might also want employees to inform colleagues if they leave their desks for any reason, even lunch. Just to keep their team updated.”

Remote-work

Contract details to consider for these employees:

1. Work arrangement

The work arrangement section covers the type of work to be done, workflows and collaboration processes, core work hours, mandatory meetings, metrics for measuring employee performance, and other important remote work arrangement details.

2. Compensation and benefits

The compensation and benefits section covers details about a remote employee’s pay and entitlements. How much is their monthly salary? Are there other employment benefits for remote employees? This section may also include subsections for overtime guidelines, taxes, and insurance.

3. Computer equipment and software

Most remote work agreements will have a section covering computer equipment, software programs, communication, collaboration, project management, and other relevant tools and applications for secure and efficient remote work with the employer or organization. Does the employee use the company device or a personal device while working remotely? How can they access their work email remotely? Are remote employees allowed to seek technical support? Insurance cover for company equipment must also be discussed.

4. Telephone and internet connectivity

Connectivity

Protect your business and your employees and make sure you draw up a relevant, detailed contract to cover both sides’ needs. And also consider adding to the contract that these operational requirements and hours can change as the company’s needs change. There must be an option to call everyone back to the office if necessary.

By Leslie Hurst


Paymaster has all you need to be the best employer you can be. To partner with us contact 021 712 7333 or email ian@paymaster.co.za 

Visit us at https://www.hrmaster.co.za/

Payroll + HR

Benefits of integrating online payroll systems and HR software

Benefits of integrating online payroll systems and HR software

Are you wasting time inputting data into multiple places, such as separate payroll and HR systems, and creating unnecessary work? An integrated system that streamlines your payroll and HR software is essential, especially with remote and hybrid working models now the norm.

Here are 4 reasons to consider integration:

1. Avoid needless work

An integrated payroll and HR system can save your business from populating different systems with the same information.

The hidden dangers of payroll

Because these systems work together, you don’t have to add employees to the

payroll system separately, as user profiles are synced automatically from your HR software. If an employee is removed from the HR system, their profile is automatically deleted from the payroll too. All the information required for payroll processing, along with employee contact details etc, is pulled directly from the HR software. Plus, whenever employees receive salary increases and bonuses during performance reviews, the same information will be reflected in the payroll system.

2. Ease payroll processing

Payroll processing becomes a breeze when both the payroll and HR systems are integrated.

Without the integration, payroll teams have to contact HR departments every

month to receive attendance and payroll data for payroll calculation. There may be delays in this process if there are any lapses in communication. Because the data is collected and entered manually, it may be prone to errors. With smooth integration, these bottlenecks can be avoided.As employees mark their attendance, track their working hours, and apply for leave through the HR software, all the information about their working hours will be made available as reports in the payroll system. Payroll officials can then easily access these reports.

3. Improve employee experience

Employees don’t want to log in and out of multiple systems to complete their HR paperwork.

It’s much more convenient to use a single, centralized system. With integrated payroll and HR software, your employees can refer to their payroll-related information, including pay slips, tax deductions, and reimbursements, right from the self-service portal. They can also be allowed to edit and update their personal information independently without having to send emails to payroll and HR teams.

4. Streamlines compliance

Because data transfers between the payroll system and HR software are automated, the chances for payroll errors are hugely decreased. Most HR software options provide reports that show attendance, leave, and timesheet data required for payroll calculation. To help organizations adhere to national labour laws, HR system vendors are constantly updating their systems. In addition to this, payroll records required for audits can be centralized and accessed easily (including from mobile phones).

An integrated HR and payroll system can make payroll processing cohesive and organized. And save your employees time.

Contact Paymaster to find out how we can help you achieve maximum efficiency through integrating your payroll and HR software systems.

Contact us at 021 712 7333 or Glen Coburn at 083 679 1311 or glen@paymaster.co.za

Paymaster website – https://www.paymaster.co.za/