Exploring Employee Engagement and Self-Service with HRmaster
Join us as we embrace the new way of doing HR as we start this article series: Are you ready for the future?
Today the role of HR has grown from a purely administrative function to a more strategic partnership. An example of this is seen in the shift towards employee self-service which empowers employees to take charge of their data and the onboarding process. Let’s take a closer look at how Hrmaster’s Paymaster payroll software paves the way for seamless self-management of employee data and onboarding.
Employee Data and Onboarding: A Glimpse into the Future
Hooray! Goodbye to paperwork and manual data entries during the onboarding process. HRmaster’s Paymaster payroll software revolutionizes this operation because it empowers employees to take control of their personal information and the onboarding procedure. With a user-friendly interface, employees can easily update and manage their data, ensuring accuracy and efficiency from the start.
1. Streamlined Onboarding Experience
a. Seamless Data Input:
With Paymaster, new hires can input their personal details, qualifications, and other relevant information directly into the system. The intuitive design ensures a smooth onboarding process, and sets the stage for a positive employee experience from day one.
b. Document Upload and Verification:
Employees can upload essential documents, from identification papers to certifications, directly into the system. Paymaster facilitates quick document verification. This ensures compliance and eliminates manual paperwork.
c. Self-Service Access:
Access to an employee portal allows new hires to view company policies, handbooks, and other essential materials. This provides a sense of independence and empowerment from the start.
2. Employee Data Management
a. Personal Information Updates:
Existing employees can easily update their personal information, contact details, and emergency contacts through the Paymaster self-service portal. This ensures that the HR employee data is accurate and up-to-date.
b. Payroll Preferences:
Payroll administrators have the flexibility to set their payroll preferences, including payment methods, tax details, and deduction allocations, which helps streamline the payroll process.
c. Real-time Access to Payslips:
Through the self-service portal, employees can access their payslips and tax-related documents instantly. This promotes transparency and trust within the organization.
The future of HR is about employee engagement. Self-service empowers individuals with the resources they need to manage their journey within the organization effectively. Hrmaster’s Paymaster payroll software is a perfect product to navigate this shift because it makes self-management of employee data and onboarding a breeze. The success of your business depends on employees that are engaged and efficient. Come on …join the self-service revolution with HRMASTER as your guide.
Free access to 142 soft skill courses on our Skillsmaster E learning platform
Today, making a positive impact on society through Corporate social responsibility (CSR) initiatives, is an integral part of doing business. To this end, HRMASTER, a provider of comprehensive HR solutions, is excited to announce free access to 142 soft skill courses on our Skillsmaster E learning platform. The aim is to uplift our unemployed youth and give them the tools for self improvement and resources to impact their own future.
By identifying schools, educational institutions, and non-profit organizations working closely with unemployed youth, HRMASTER aims to make a significant impact in the communities they serve. Selected matriculants will be given access to these 142 online soft skill courses, setting them on the road to success.
How can you help
Participating companies have the opportunity to join HRMASTER in their CSR efforts by offering to cover the costs of these 142 online soft skills courses for some of these young people. There are several benefits to this for the companies that come on board with us. The company’s logo will be prominently displayed on the management dashboard, which will enhance their brand image by showing their commitment to making a positive impact on society. The management dashboard also allows companies to assign and track the training access provided, ensuring efficient use of resources.
Another benefit to joining us, is the opportunity to maximize the Skills Development Levy claim-back. And Skillsmaster will assist with this process.
HRMASTER’s commitment to corporate social responsibility is illustrated by this initiative to empower unemployed youth by providing access to these 142 soft skill courses. By joining us in this effort, companies can make a positive impact on society and boost their brand image.
Together we can change the future for the most vulnerable young people.
To sign up for the online learning platform or if you have any questions, please contact Deon Macauley.
SARS released a new USSD service on 20 March 2023 to assist taxpayers on PIT (Personal Income Tax) related services. This service is free of charge and the taxpayer doesn’t need a smartphone or internet connectivity. Read here for more information.
The following services are offered via the USSD channel:
What is my tax number?
Account balance
Do I need to file a tax return?
eBooking
Here are the dates and criteria for the 2023 Filing Season:
Individual taxpayers (non-provisional): 7 July 2023 to 23 October 2023 Provisional taxpayers: 7 July 2023 to 24 January 2024
Besides processing payroll input on the respective employees’ records, capturing payroll information can also be processed via the Bulk Actions Screen. Bulk entries can be uploaded to the Payrate details screen. The Pay Rates Screen defines the employee’s package details as well as the frequency of payment. Templates to update information to other selected screens, are also available. New required information can be captured on the template spreadsheet and uploaded from the Bulk Actions Screen.
Click on below instructions on how to process Pay Rate details via Bulk uploads.
Please call our Helpdesk for your queries – 021 712 7333 help@paymaster.co.za or WhatsApp us – 081 711 1276
How to view leave balances in hours
Employees are able to view their leave balances, accrual, max balance and leave value breakdown in hours once the company setting has been configured. The Leave Balances Screen hosts the details of the employee’s leave entitlement including the leave accrual, leave balance and when the leave is due to expire.
Click below for directions on how to view leave balances in hours.
Meet Zihaad Davids, who reports to Nafeesa, the office manager at HRMASTER. He is a trainee payroll administrator and his responsibilities include payroll data capturing and making videos that explain how payroll works. Is he HRMASTER’s first TikTok star in the making?
Zihaad matriculated from Fairmount Secondary High School, in Grassy Park, in 2019.
He has 2 older brothers, one of whom is also married. Unfortunately Covid scuppered his tertiary education in IT technical support in 2020. He started working for Martin & East, on site, and then became a driver for Davison Boards. In March he started his career with HRMASTER. He is enjoying working at a desk, especially in this cold, wet weather.
Zihaad is married to his high school sweetheart, and he and his wife are looking forward to welcoming their first baby in a few months. They like outings to the beach and date nights. Soccer is his sport of choice, and he also enjoys exploring the southern parts of the city on his bicycle, with friends, and has completed 4 Argus cycle tours. Hopefully that stamina will help him when the new baby arrives.
Welcome to the HRMASTER family, Zihaad. We are glad to have you on board.
New Product Features
New enhancements
Expanded Search Function
No need to familiarise yourself with the menu structure, simply search for specific items – easily and quickly.
The list of benefits includes:
New users to the system don’t need to get used to where each menu item is located, they can simply search for a term that they are familiar with – this will most certainly enable users to get up and running on the system much quicker and significantly improve user satisfaction.
In most cases, it will be much quicker to type in a partial name of a menu item to navigate to it rather than use the menus – even for experienced system users.
This new feature includes synonyms of the typical payroll “industry terms” given to various aspects that we may have named something different, e.g., customers coming from other payroll solutions may refer to payroll components as “wage types”. So, by searching “wage types”, our payroll components menu option will show in the search results.
It includes scenarios where a single admin form containing several functional setups, i.e., the Other Dropdowns screen. Users can search for something like “attachments” or “incident types”; and it will show in the search results to point to this form.
Custom forms have been included in the results so when a customer creates any custom form and names it accordingly, it will also show up in the search results.
With this enhanced search feature,
finding what you need will be faster and more convenient and will take your user experience to the next level.
Our partnership with Biosyn and Floatpays is another way that Paymaster endeavors to deliver greater value to our clients.
Building Trust between Employer and Employee
Unlock your payroll’s full potential and optimize your workflow management with Time Master’s powerful time and attendance features
Discover how Time Master can transform your workflow management
At Time Master, we understand the critical role of effective workflow management in running a smooth and efficient payroll system. In the next few newsletters, we will explore how Time Mater’s advanced time and attendance features can revolutionize your workflow management. Each newsletter will show a new feature, providing valuable insights and practical tips for optimizing your workflow.
From simplified leave applications to centralized warnings and overtime management, as well as streamlined staff movement and seamless payroll integration, we are dedicated to empowering you with the tools to enhance efficiency and productivity.
Feature 2: Centralized Warning/Overtime Screen
Manage warnings and overtime instances effortlessly. Our dedicated screen consolidates all warnings and overtime requests, enabling efficient decision-making and resolution.
Click to enlarge
If you are interested in learning more about Timemaster’s Time and Attendance system, be sure to visit our website for more information. There you can find detailed articles, product reviews etc to help you make an informed decision about your time and attendance system. For more information on
Financial stress is bad for your staff and your bottom line!
The best way Floatpays, in partnership with Paymaster, can help reduce debt is by providing on-demand access to earned wages through integration with Paymaster payroll. Employees can access their earned-but-unpaid wages through EFT, instant money vouchers, or prepaid vouchers. If you want to improve financial stability and increase happiness and productivity among your employees, reach out to us. And for employers, Floatpays can help streamline the payroll process and reduce the administrative burden of managing a large, seasonal workforce.
As a Paymaster partner, Floatpays is already integrated into the Paymaster payroll system, so set-up is quick and easy! Get in touch with Ian Hurst at ian@paymaster.co.za, +2782 898 5006, to book a free DEMO.
Welcome to the payroll news updates! Here, you will find the latest updates and information on all things payroll. We’ve got you covered from employee payroll and payroll tax to payroll management and payroll software.
You’ll find the weekly and Africa updates and resources to help you stay informed and on top of your payroll responsibilities and legislative changes you should know.
Paymaster is excited to announce that it is now operating under the umbrella of HRMASTER. We’re expanding our services to include
Time and Attendance
SDL Reimbursement and e-learning
Additional HR services
If you attended our recent webinar, you might have heard about these exciting changes. But if not, we’re delighted to let you know that we’re expanding our services to offer you even more.
But don’t worry, Paymaster will continue to offer the same great service you’ve come to expect. These changes won’t affect your relationship with us or the way you use our services. We’re simply enhancing our brand and offerings to better meet your needs.
We’re excited to help you take your business to the next level with our new services.
To learn more about these new services and how they can benefit your business, contact HRMASTER today.
SDL & SKILLS DEVELOPMENT
Paymaster Announcement
Welcome to our “Free Payroll Knowledge” Q & A series! We understand that payroll can be a complex and challenging task for small businesses, which is why we want to help. We’re excited to announce that our Q & A virtual sessions will take place twice a month, on a Wednesday at 10:00-10:30. The series will be an open discussion format.
you ask any payroll question, we have the answer.
We will be announcing the details of each webinar on our social media channels, so be sure to follow us to stay updated. You can join the webinar using the link we will provide.
For payroll professionals increasing their skill base, or those new to this function. Or maybe you’re exploring Paymaster as a payroll option….this virtual series is aimed at all of you.
The Amendment to this bill, signed by the President in April, sets five-year sector targets for each province, that prescribes demographic and gender targets for companies that employ more than 50 employees.
The Employment Equity Act aims to redress the imbalances of South Africa’s past. The idea is to move towards reflecting the country’s demographics in the workplace. The Amendment to this bill, signed by the President in April, sets five-year sector targets for each province, (and national targets for employees operating nationally), that prescribes demographic and gender targets for companies that employ more than 50 employees.
These targets involve top management, senior management, professionally qualified and skilled levels. They also include employees with disabilities. Compliance certificates (issued by the Minister of Employment and Labour) for employers in good standing, will be required for any company applying for government contracts.
The economic sectors affected in this amendment are;
agriculture
forestry and fishing
manufacturing
mining and quarrying
construction
financial and insurance activities
transportation and storage
information and communication
water supply
sewerage
waste management and remedial activities
electricity
gas steam and air conditioning supply
human health and social work activities
arts
entertainment and recreation
real estate activities
professional
scientific and technical activities
wholesale and retail trade
repair of motor vehicles and motorcycles
accommodation and food service activities
public administration and defence
compulsory social security
education and administrative and support activities.
To see the Tables of the provincial targets, CLICK HERE.
While the largest trade union federations support this amendment bill, many commentators and role players have questions and concerns, (including court challenges and possible constitutional breaches), especially around the methodology used to arrive at these targets. There are also fears that this move will hamper economic development, thereby increasing poverty, unemployment, and inequality. Statistics show that Black unemployment has grown since the implementation of race-based policies. ( Stats SA’s 2022 fourth quarter (Q4) Labour Force Survey ). Instead of helping the poor, it could instead hurt them by discouraging investment, growth, and jobs.
Experience has shown that these “quotas” make the rich, richer, and leave the poor sinking further into poverty.
And the Constitutional principle of non-racialism is also at risk here. How do employers assess the race of their employees, other than these employees self-identifying? Should the private sector adopt the public sector racialism seen when SAPS Commissioner Jackie Selebi kept a police post open rather than promote the “wrong” race?
Most fair-minded South Africans acknowledge the urgency needed to correct the unfair labour practices of our past. But this new amendment has resulted in more questions than answers. At the moment it seems to be a blunt instrument being used to deal with a sensitive issue that affects every working person in South Africa.
Most South Africans agree that the unfair labour practices of the past have to be corrected.
– Written by Leslie Hurst –
Expand Your Global workforce with Employer of Record Services
In the fast-paced business world, organizations face many challenges when it comes to managing their global workforce. Managing HR and Payroll functions can be overwhelming as they navigate complex employment laws and ensure compliance with local regulations. This is where Employer of Record (EOR) services come to the fore. In this article, we will explore the benefits of using Employer of Record services and how they can help businesses streamline their operations, reduce risk, and make the most of growth opportunities.
1. Global Expansion Made Simple: 2. Compliance and Risk Mitigation: 3. Workforce Flexibility: 1. Global Expansion Made Simple:
Expanding into new markets is an exciting opportunity for any business, but it also comes with many challenges. Employer of Record services can simplify the process by handling all aspects of international employment. This includes local payroll runs, tax compliance, benefits administration, and legal compliance. By engaging the expertise of an EOR, companies can enter new markets faster, and easier, without the need to establish costly legal entities or navigate unfamiliar HR landscapes.
2. Compliance and Risk Mitigation:
Compliance with dynamic employment laws and regulations is essential for any organization. Because EORs specialize in local labour laws, they can ensure that businesses remain fully compliant with local regulations, employment contracts, tax requirements, and reporting obligations. By entrusting these responsibilities to an EOR, companies can avoid costly penalties, legal disputes, and reputational damage.
3. Workforce Flexibility:
Agility is the key in today’s high-powered business environment. EOR services provide businesses with the flexibility to scale their workforce up or down, quickly, depending on project demands or market fluctuations. Whether it’s hiring temporary staff, engaging independent contractors, or managing seasonal workforce requirements, EORs offer the necessary infrastructure and expertise to ensure seamless workforce management.
4. Focus on Core Business Functions: 5. Access to Global Expertise: 6. Cost Efficiency: 4. Focus on Core Business Functions:
Managing HR and payroll functions can be time-consuming and divert attention from core business activities. By outsourcing these administrative tasks to an EOR, companies can free up valuable time and internal resources. This allows management and HR teams to focus on strategic initiatives, talent development, and driving business growth, and leave employment administration to the experts.
5. Access to Global Expertise:
Employer of Record services bring extensive experience in dealing with the complexities of international employment. With a global network of in-country experts, EORs have a fundamental understanding of local labour markets, employment regulations, cultural nuances, and best practices. This expertise gives businesses a competitive edge that enables them to attract and retain top talent in foreign markets.
6. Cost Efficiency:
Opting for an EOR should lead to significant cost savings for businesses. By leveraging the EOR’s infrastructure, companies eliminate the need to establish local entities and manage multiple payroll and HR technologies. EORs can consolidate invoicing, which ensures transparency and simplifies financial management. And because compliance is taken care of, the risk of costly penalties and fines is minimized.
Employer of Record services is a strategic solution for businesses that decide to expand globally. They manage compliance and optimize workforce management. They ease the burden of international employment administration and provide expertise and flexibility. EORs enable organizations to focus on what they do best: drive innovation and growth, in a competitive environment. Enlisting an EOR partner can unlock new opportunities and set your business up for international success.
When you consider engaging an Employer of Record service, it’s essential to choose a trusted partner with a proven track record. Paymaster Business Solutions, a leading provider of Employer of Record services, offers comprehensive solutions and legal expertise across all African countries. With their extensive knowledge of local labour markets and compliance requirements, Paymaster Business Solutions can support your organization’s expansion, ensuring seamless HR and payroll operations. Discover how Paymaster Business Solutions can empower your global growth at https://www.paymaster.co.za/ or call Ian Hurst at 082 898 5006 / ian@paymaster.co.za.
News
Personal Income Tax Filing Season
Here are the dates and criteria for the 2023 Filing Season:
Individual taxpayers (non-provisional): 7 July 2023 @ 20:00 to 23 October 2023 Provisional taxpayers: 7 July 2023 @ 20:00 to 24 January 2024
Electricity tariff increase for municipalities for the 2023/24 financial year – increase of 18.49% is effective on 1 July 2023.
Electricity tariff increase for standard Eskom customers – increase of 18.65% was effective on 1 April 2023.
Helpdesk Tips
How to process Bulk Uploads for Pay Rate details
Besides processing payroll input on the respective employees’ records, capturing payroll information can also be processed via the Bulk Actions Screen. Bulk entries can be uploaded to the Payrate details screen. The Pay Rates Screen defines the employee’s package details as well as the frequency of payment. Templates to update information to other selected screens, are also available. New required information can be captured on the template spreadsheet and uploaded from the Bulk Actions Screen.
Click on below instructions on how to process Pay Rate details via Bulk uploads.
Please call our Helpdesk for your queries – 021 712 7333 help@paymaster.co.za or WhatsApp us – 081 711 1276
How to view leave balances in hours
Employees are able to view their leave balances, accrual, max balance and leave value breakdown in hours once the company setting has been configured. The Leave Balances Screen hosts the details of the employee’s leave entitlement including the leave accrual, leave balance and when the leave is due to expire.
Click below for directions on how to view leave balances in hours.
Meet Firdous Ebrahim, our extraordinary finance professional. She is our favorite colleague, a trusted member of the Paymaster team for many years, and relied upon by everyone. Firdous is the implementation manager, with the important task of welcoming the new kids to the class.
She’s responsible for the take-on of all new outsource and inhouse clients, and then provides the training afterwards. For the online clients specifically, she is a vital contact to set them up for self-help. She is also Paymaster’s client-care manager. The client-care team receives the processed payroll, they check it and then send it out to the client. She is responsible for accuracy and client communication. This is a new process that has recently been implemented, and she is happy with the results so far.
Firdous has lived in Wynberg all her life. She is a widow with 2 sisters and 2 married sons. She loves her 3 grandchildren and is their favorite baby-sitter. Her latest 6 month-old grandson is getting lots of attention from ‘ma’ lately. Firdous loves family life, being spoiled and spoiling all her children. When she’s not working, she enjoys snuggling in bed and watching Netflix. She also enjoys the outdoors, especially a good braai. She has a standing appointment with her sister for a ‘once a month getaway’ to a holiday resort somewhere.
Firdous attended Wittebome High School, and then went on to gain knowledge at the various places she worked. The first 15 years of her working career she worked in the finance industry, where she did debtors, creditors, wages and cashbook. She was given an opportunity to be trained in VIP, and ever since then, she has worked in payroll. In 2010 Firdous started her payroll career at a company that Paymaster later merged with, and she became a member of the team here. With 13 years of payroll experience under her belt, she is a seasoned professional. She consistently demonstrates her commitment to accuracy, efficiency, and delivering exceptional service. She says what drives her excellence at work is working with clients, and with a team. And when asked what else she is involved with in the office, she laughs and says “eating and exercise”. This fabulous lady in her 50’s, conscientiously takes part in the office bootcamp every week.
Her calm demeanour perfectly illustrates her philosophy of “Be the same everyday”, and her colleagues can see “it costs nothing to smile”! Her patient and easy-going personality is a delight to have at the office and Paymaster is thankful for her years of outstanding service with us.
New Product Features
New enhancements
Pacey | Announcement Messages
We are excited to announce an additional template message option for Pacey.
Easily communicate custom announcements to your employees via WhatsApp.
The custom form feature is only available to customers on the Master edition and therefore this specific Pacey announcement feature is only available on Master edition, whereas the other message templates are available for customers that have licensed Pacey.
To ensure compliance with WhatsApp’s guidelines, which restrict businesses from sending arbitrary messages, we have designed a structured message process for your announcements. When an announcement is sent, your employees will receive a template message inviting them to read it. By simply tapping on the “Read Announcement” button within WhatsApp, they will be sent the message you wish to communicate.
By utilising the bulk upload screen, you can effortlessly trigger the distribution of your announcements. All you need to do is populate an Excel sheet with the employee numbers of the employees who should receive the announcement.
We believe this new feature provides a convenient and efficient way to keep your employees updated with important news and information. Experience seamless communication and enhanced employee engagement with our latest system enhancement!
Note: This feature requires a Custom Form to be set up where an admin user can capture the message they wish to send out. This will be the mechanism for creating the announcement message.
Our partnership with Biosyn and Floatpays is another way that Paymaster endeavors to deliver greater value to our clients.
Building Trust between Employer and Employee
Unlock your payroll’s full potential and optimize your workflow management with Time Master’s powerful time and attendance features
Discover how Time Master can transform your workflow management
At Time Master, we understand the critical role of effective workflow management in running a smooth and efficient payroll system. In the next few newsletters, we will explore how Time Mater’s advanced time and attendance features can revolutionize your workflow management. Each newsletter will show a new feature, providing valuable insights and practical tips for optimizing your workflow.
From simplified leave applications to centralized warnings and overtime management, as well as streamlined staff movement and seamless payroll integration, we are dedicated to empowering you with the tools to enhance efficiency and productivity.
Feature 1: Simplified Leave Application Process
Say goodbye to paperwork and administrative burdens. With our software, employees can easily apply for leave, reducing the workload on the Payroll User. This streamlined process saves time, allowing your team to focus on more strategic tasks.
Click to enlarge
If you are interested in learning more about Time Master’s Time and Attendance system, be sure to visit our website for more information. There you can find detailed articles, product reviews etc to help you make an informed decision about your time and attendance system. For more information on
Financial stress is bad for your staff and your bottom line!
The best way Floatpays, in partnership with Paymaster, can help reduce debt is by providing on-demand access to earned wages through integration with Paymaster payroll. Employees can access their earned-but-unpaid wages through EFT, instant money vouchers, or prepaid vouchers. If you want to improve financial stability and increase happiness and productivity among your employees, reach out to us. And for employers, Floatpays can help streamline the payroll process and reduce the administrative burden of managing a large, seasonal workforce.
As a Paymaster partner, Floatpays is already integrated into the Paymaster payroll system, so set-up is quick and easy! Get in touch with Ian Hurst at ian@paymaster.co.za, +2782 898 5006, to book a free DEMO.
Welcome to the payroll news updates! Here, you will find the latest updates and information on all things payroll. We’ve got you covered from employee payroll and payroll tax to payroll management and payroll software.
You’ll find the weekly and Africa updates and resources to help you stay informed and on top of your payroll responsibilities and legislative changes you should know.
Welcome to our “Free Payroll Knowledge” Q & A series! We understand that payroll can be a complex and challenging task for small businesses, which is why we want to help. We’re excited to announce that our Q & A virtual sessions will take place twice a month, on a Wednesday at 10:00-10:30. The series will be an open discussion format.
you ask any payroll question, we have the answer.
We will be announcing the details of each webinar on our social media channels, so be sure to follow us to stay updated. You can join the webinar using the link we will provide.
For payroll professionals increasing their skill base, or those new to this function. Or maybe you’re exploring Paymaster as a payroll option….this virtual series is aimed at all of you.
SDL & SKILLS DEVELOPMENT
Can SDL be claimed back? – Yes !
Employers who pay their skills development levies are entitled to claim back a sum of money used to train and upskill their staff from their paid skills development levies.
The new E-learning service from Skill Master
Recap on the webinar
Wednesday 14 June saw the first free webinar on this new platform, presented by Deon Macauley. The idea is to aid businesses to upskill their workforce, for free. Apart from the obvious benefit of increased skills, it can also unlock funds from the Skills Development Levy.
And that is what this first webinar was all about. A representative from Developcore (our trusted partner) explained their services to train staff, and to monetize the time spent by your company training your staff. The speaker touched on the required Workplace Skills Plan (WSP) and an Annual Training Report (ATR) that is required to make the annual submission eligible to claim back on the Mandatory Grant. They have a formula that enables a company to approach their SETA with these statistics, and how to claim back a percentage of the discretionary part of the money spent on skills development. This will make upskilling, development and compliance much simpler.
The webinar was informative and interactive, allowing participants to ask questions and unpack concepts. For those that missed this webinar, find the recording HERE. 🎦
Please note – this recording will be available until 30 July 2023
This compensation fund provides compensation for employees who are injured, or contract diseases through the course of their employment.
Since 1993 the Compensation for Occupation Injuries and Diseases Act (COIDA) covers all employees, not just those in lower income groups. Increasing the compensation category has resulted in a bigger pool of funds available, although office workers etc are less likely to be injured at work ( cross-subsidisation).
Under COIDA, all types of work relationships are covered, including those through labour brokers.
And if someone is diagnosed with a disease as a result of their employment, they will be compensated, even if they are no longer employed by that company. Their calculated earnings will be adjusted for inflation to what they would be earning if still working.
The COIDA also provides a no-fault system of compensation for those injured or who contract diseases during their employment. This means the aggrieved party does not have to prove any party was at fault for their accident, to receive compensation.
The Act stipulates;
who contributes to the fund
the amount contributed
who is covered
type of injuries and diseases covered
the size of the compensation
All employees are obliged to be registered with a carrier. This is either the Compensation Commissioner of the Compensation Fund or a designated mutual association. Employees must provide all the particulars of their business to this carrier, and make sure these are kept up to date. To increase compliance of companies to this fund, there are various policing structures that exist. For instance, Health and Safety inspectors will check that the company pays compensation tariffs when they do an inspection visit.
If an employee files a claim and their employee is not registered, the claim will still be processed through the Compensation Fund. The Fund will then follow up with the unregistered employer to impose a fine (the employer will be liable for the entire cost of the compensation if they are not registered).
Paymaster’s payroll has a COIDA report that provides a breakdown of figures to complete the statement of earnings for the Compensation Fund.
UPDATE:
The Director General of Employment and Labour published in the Government Gazette 48065 (Notice 1617) increasing the OID earnings threshold as follows:
from R529 264 per annum (limit for 2022/2023),
to R563 520 per annum effective 1 March 2023 (limit for 2023/2024).
The OID earnings threshold is the maximum amount of earnings per annum per employee on which an assessment of an employer is calculated in terms of section 83(8) of the Compensation of Occupational Injuries and Diseases Act (COIDA).
Please contact our Helpdesk for more information, 021 712 7333 or help@paymaster.co.za
– Provided by Ian Hurst –
News
Employment Equity Act Amendments
The amendments to the Employment Equity Act …What can you do?
In April the president signed the amendments to the EE Act 55 of 1998. Changes to Section 15 regarding the setting of sectoral specific, numerical targets for employment equity compliance has caused some consternation. Questions are being asked whether regional or national demographics will be considered when setting these targets.
So what can you do? Join forces with other companies in your economic or industry sector, and send comments to the minister (department of labour). He will have to take note of your consolidated voices. You have until 12 June 2023 to do this.
SA Reserve Bank Monetary Policy Committee delivered the May 2023 MPC statement. The MPC decided to increase the repurchase rate by 50 basis points to 8.25% per year, with effect from 26 May 2023.
Up from 7.75% from the previous MPC. The next MPC meeting is on 20 July 2023.
Helpdesk Tips
How to remove SDL
The Skills Development Levy (SDL) is a compulsory levy scheme for the purposes of funding education and training under the Skills Development Act of South Africa and is payable by employers on a monthly basis.
The Skills Development Levy exemption is configured on company and employee level. According to the Skills Development Act, certain employers are eligible for exemption from paying SDL. For example, if an employer’s total remuneration for all employees within a 12-month period does not exceed R 500 000, they are exempt from paying this levy.
Can SDL be claimed back? Yes – contact Paymaster for assistance.
Please call our Helpdesk for your queries –
021 712 7333 help@paymaster.co.za or
WhatsApp us – 081 711 1276
How to get a tax breakdown in PDF
To confirm that the tax paid reflected on a payslip is correct, it is essential to review the tax breakdown available on the Edit Payslip screen. This breakdown provides a detailed calculation of the taxes. It is worth noting that discrepancies can arise between months due to variations in individual employees’ tax payments from the previous tax year compared to the current year. Therefore, checking the tax breakdown is crucial in order to avoid any confusion and ensure precise tax calculations.
Click below for directions on how to get a tax breakdown in PDF
The charming Astrelecia Arizona August (or Lisa) has been with Paymaster since March 2022, working as a payroll administrator. She explains: “I’m responsible to get the work done, keep the clients happy and to do what I come to work to do – that is to do my job.” She soon realized that at Paymaster you have to be an all rounder and she is prepared to do any task asked of her, even if it is not her direct responsibility.
Astrelecia grew up on the Cape flats outside Cape Town and has one older sister.
She matriculated from Westridge High School and completed a NQF 5 certificate at Boston City Campus in Cape Town. She finished her certificate through a learnership from ITC business administration and worked in the customer care department for 3 years. This was a great boost for her career as it opened doors for her into the business sector. From here she worked in credit control at a call center. And then she spent 9 years working at a pharmacy, where she fulfilled many roles ,from helping at the till, serving customers, and assisting at the clinic and prescription counter.
Astrelecia loves a challenge, and decided to take her career in a new direction. The Paymaster job came at just the right time . She sailed through the training and is happy with her new direction of work. Her passion to keep going is driven by the desire to provide her children (a son and daughter of 15 and 8) with a better life. She is an enthusiastic, hard worker and often asks for greater responsibility , all for her precious children. She is often filled with gratitude, and makes sure to show it. She notes :”If you don’t show appreciation, people will think you don’t even appreciate the little things.” Today, Astrelecia processes the payrolls for 10 clients and is also part of the client care team. This involves checking all the client’s payrolls and sending them out. She also assists the marketing team with social media posting. Lisa is an energetic, passionate addition to the Paymaster team. Her enthusiasm and drive are bound to take her places. We are excited to have her onboard.
New Product Features
New enhancements
Reports | Additional report field available in the standard reports
An additional report field has been added to the standard reports. This field is called “Does not Qualify for Employment Tax Incentive” and is sourced from the Basic Profile of the employee.
The field applies to South African entities. This field is used to identify employees who do not qualify for the Employment Tax Incentive. The check box will be selected for employees who do not meet the criteria for the incentive program (on the employee basic profile). This information is important for businesses to report on and manage their incentive program eligibility accurately.
Adding this report field to the standard report gives customers access to more comprehensive and accurate data on employee eligibility for the Employment Tax Incentive program.
See the below option available under the additional report fields on the standard reports:
Standard Payslip | ID and Passport numbers protected
Protecting personal information is a priority for us, and we have recently made an important enhancement to the non-confidential header of the standard payslip to safeguard sensitive information further. Specifically, depending on the identification type, we have masked the first 7 digits of the ‘Identity No’ or ‘Work Permit/Passport No’ field.
This is particularly important given the prevalence of identity theft and other types of cybercrime in today’s digital landscape.
This enhancement is important for ensuring that personal identifiable information is not exposed.
This is particularly important given the prevalence of identity theft and other types of cybercrime in today’s digital landscape.
Our partnership with Biosyn and Zuydam Konsult is another way that Paymaster endeavors to deliver greater value to our clients.
Building Trust between Employer and Employee
Unlocking the potential of Time and Attendance and Payroll integration
Do you want to reduce the time it takes to complete your payroll?
Paymaster’s comprehensive Time and Attendance Solution is designed to simplify your data retrieval process. With our integrated system, the burden of back-end data administration rests with us, freeing up your payroll personnel to focus on their core responsibilities.
Goodbye to manual calculations and time-consuming attendance monitoring…
The future is in the seamless integration between time and attendance systems and our payroll solutions….
Paymaster has you covered
With our automated time and attendance system, you’ll experience improved accuracy in overtime payments from month one.
If you are interested in learning more about Paymaster Time and Attendance system, be sure to visit our website for more information. There you can find detailed articles, product reviews etc to help you make an informed decision about your time and attendance system. For more information on
Simplify your finances with Xero and Zuydam Konsult
Are you overwhelmed by tedious financial admin tasks?
Imagine a world where every transaction seamlessly integrates with your financial data, freeing you from endless hours of administrative tasks.
With Paymaster and Zuydam Konsult’s partnership, you can turn your frustrations into satisfaction by switching to cloud-based accounting with Xero. You’ve already experienced the joy of automating payroll with Paymaster, so why not automate your entire business finances for a smoother journey?
Paymaster and Xero integration Benefits:
seamless integration to your general ledger
the ease of accounting with Xero
access to great reports
secure cloud backups
anytime, anywhere accounting and payroll management
Don’t let financial frustrations hold you back. Take the first step towards a simplified and streamlined financial future.
Welcome to the payroll news updates! Here, you will find the latest updates and information on all things payroll. We’ve got you covered from employee payroll and payroll tax to payroll management and payroll software.
You’ll find the weekly and Africa updates and resources to help you stay informed and on top of your payroll responsibilities and legislative changes you should know.
Welcome to our “Free Payroll Knowledge” Q & A series! We understand that payroll can be a complex and challenging task for small businesses, which is why we want to help. We’re excited to announce that our Q & A virtual sessions will take place twice a month, on a Wednesday at 10:00-10:30. The series will be an open discussion format.
you ask any payroll question, we have the answer.
We will be announcing the details of each webinar on our social media channels, so be sure to follow us to stay updated. You can join the webinar using the link we will provide.
For payroll professionals increasing their skill base, or those new to this function. Or maybe you’re exploring Paymaster as a payroll option….this virtual series is aimed at all of you.
SDL & SKILLS DEVELOPMENT WEBINAR
Can SDL be claimed back? – Yes !
Employers who pay their skills development levies are entitled to claim back a sum of money used to train and upskill their staff from their paid skills development levies.
Join Deon Macauley at Paymaster in this free webinar to see how he can assist you in Discretionary Grants for your business with SETA Grant Submissions and more. Click below to register.
Show appreciation to employees with reward vouchers
Everyone enjoys being shown appreciation for hard work and dedication. Let’s look at some reasons why it’s worth considering rewarding your employees with vouchers:
Increase motivation and engagement
material rewards boost engagement, energy and motivation in the workplace
higher staff morale motivates everyone to strive to perform at high levels of productivity
increased engagement could increase job satisfaction, which impacts productivity
Improve mental health
stress and anxiety are decreased when employees are shown appreciation
since stress affects productivity, job performance and overall wellbeing, a reward system can help create a positive work environment and enhance mental health
rewards and appreciation show you care and are invested in your employees
Sense of appreciation
a gift voucher as recognition of hard work fosters a sense of appreciation
this will especially encourage employees who feel undervalued at work
appreciation can raise self-esteem which contributes to a productive work environment
Increase loyalty
recognising and rewarding hard work can increase loyalty and commitment to your company
retaining and attracting skilled staff should result when hard work is rewarded
when employees stay on longer, a stable and more productive workplace is created
this also encourages teamwork and collaboration
Boost productivity
when goals are met or exceeded, vouchers can be an excellent reward
this motivates everyone to strive harder to reach their targets
the whole company benefits when productivity increases
Enhance your company image
appreciated, happy employees speak positively about the company-
this is great word-of-mouth advertising
which can grow your customer base and attract skilled staff
Personal and cost-effective
a voucher is a thoughtful gift, better than an impersonal cash reward
it offers choices to the recipient – a flexible way to show appreciation, and not waste money on unwanted gifts
Tips for employee reward vouchers:
personalize the voucher if possible
reward consistently and regularly
celebrate small wins – not only major goals – this creates a culture of positivity and appreciation
be sincere – avoid generic messages – show genuine gratitude.
Paymaster’s partner, YoyoGift, offers a perfect opportunity to reward your hardworking employees in a thoughtful, personal manner.
Paymaster provides you with an online digital gifting platform. Send your gifts in under 3 minutes. Contact Glen 083 679 1311 or glen@paymaster.co.za for more info on this voucher reward system.
– Provided by Ian Hurst –
News
Annual Reconciliation Declaration (EMP501) submission period 2022/2023
We want to remind you that the Annual EMP501 Reconciliation Submission period will run from 1 April 2023 to 31 May 2023.
Worried about your tax-year end submissions? Subscribe to Paymaster’s submission support service. For a small fee we will make sure you submit accurately and on time.
Contact Ian on 082 898 5006 or ian@paymaster.co.za for more info or a quote.
In preparation for your submission:
Check your payments and reconciliations processed at the end of each month.
Post correction runs if any adjustments are needed to correct your employee financials.
Navigate to Payroll Cycle > Payslip Pay Dates
Check your Company demographic information and Employee personal information on the system.
Worried about your tax year-end submissions?
Let Paymaster assist you.
For a small fee we will make sure you submit accurately and on time. Contact Ian on 082 898 5006 or ian@paymaster.co.za for more info or a quote.
To make sure you have not overlooked anything – here is a DIY EMP501 video guide.
How to set Sick Leave applications in days and hours
Employees can submit leave applications by accessing the Application screen under the Leave section in the Employee Self Service (ESS) portal. To do so, they simply need to select the type of leave they require and provide the necessary information. In some instances companies want leave types to be processed in days and in hours. This can be done by simply activating a company setting.
Note: An employee has to be registered for Employee Self Service (ESS) in order to apply for leave. The ESS module is only available on the Premier and Master Payroll editions
Click below for directions on how to set Sick Leave applications in days and hours
Please call our Helpdesk for your queries –
021 712 7333 help@paymaster.co.za or
WhatsApp us – 081 711 1276
How to correct EasyFile import error: Employer SIC7 code mandatory
This error is expected when you import a file into an existing employer record on e@syFile, where the SIC7 code has not been specified. The valid Standard Industrial Classification (SIC) Codes must be used for Employment Tax Incentive (ETI) purposes. The latest SIC Coding system can be found on Statistic SA website. SARS Interpretation according to Business Requirement Specification. 2082 – The Employer Standard Industry Classification Code.
Standard Industrial Classification (SIC Coder v7, as defined on the Statistic SA Website: www.statssa.gov.za)
Conditional
Mandatory if Period of recon is 201402 or later
Use the 5-digit sub-class
Only numeric values are allowed.
Click on below instructions on how to correct easyFile error: Employer SIC7 code mandatory.
We are pleased to introduce Paymaster’s newest employee, Kelly Harry. Kelly was born in Steenberg, Cape Town and matriculated from Steenberg High School. She would like to further her education – either in teaching or HR management. Kelly is a young mother, in a committed relationship of 5 years. She has a 10 year old son and 2 year old daughter who mean everything to her. She says if stuck on a desert island, she would hope not to have her children with her, but only God by her side.
Kelly’s working career started in the retail industry where she worked her way up to assistant manager. She went on to gain experience in the business sector, where she worked as a debt collection agent, using Freshbooks accounting software in the creditor’s department. Later, she was a campaigns coordinator, doing lead generation for a call center. Now she is very happy working for Paymaster, doing payroll for the first time in her career. There is not a day that goes by where she doesn’t learn something new, which excites her, as she has a different routine every week. She is enjoying the challenge of being trained to do the invoicing as well. Kelly loves challenges and will always try her best to execute and finish them. She is flourishing at this new job, feeling all the new tasks she has been given over the last 3 months have ignited her passion.
In asking her what advice she can give to someone who has just started a career in payroll, her advice is “to be kind to clients but also assertive and follow the protocols and be firm in implementing them. One must also pay attention to details, be accurate and make sure you understand what you doing.” The Paymaster team is excited to welcome the passionate, bright Kelly Harry.
New Product Features
New enhancements
Report Writer
We are excited to announce the launch of our latest innovation – the all-new Report Writer Module! This cutting-edge module is designed to simplify and streamline the reporting process, making generating accurate and insightful reports easier and faster than ever.
Some important points to take note of:
New embedded Custom reporting writing tool – DevExpress
Only available on Paymaster Master edition
No additional licencing required
There is a New tab available called Customs – All reports are located within this folder
Security applied on access to reports and to create reports
Custom field data available to be used.
On the security role permissions, two new options are available for “Report Designer” and
“Custom Reports Tab”.
The “Report Designer” option will control whether the user can customise reports. This
includes the adding of a new report.
As there is no additional module to purchase, users can start using the module without having to activate the module first, provided they are on the Master edition.
On the Reports screen, a new tab will show on Master edition companies only, namely “Custom”.
This tab will have a button to add a new report. *Security permissions apply.
When a report is created you have the option to create a report for the Company Group. If this option is selected the report will be available for all companies within the group. Similarly, a Business Partner can add reports for all customers within the Business Partner’s profile.
Our partnership with Biosyn and YoyoGifts is another way that Paymaster endeavors to deliver greater value to our clients.
Building Trust between Employer and Employee
Working from home? The question is, Who is working and who is not?
We give you the power of mobile clocking-in on various sites without T&A scanners.
Ranging from on-site workers to regional managers, employees now have the ability to clock in and out from their mobile phones when within a radius provided by you. The data is seamlessly imported into a dashboard.
These systems do more than just track when employees come and go. They can, monitor mobile employees via geolocation and geofencing.
Geofencing:
The use of GPS or RFID technology to create a virtual geographic boundary, enabling software to trigger a response when a mobile device enters or leaves a particular area.
The big plus is having real-time data on who is working and who is not, who showed up late, and who is nearing overtime.
This does stop MIA.
If you are interested in learning more about Paymaster Time and Attendance system, be sure to visit our website for more information. There you can find detailed articles, product reviews etc to help you make an informed decision about your time and attendance system. For more information on
Did you know that 80% of consumers say that receiving a digital gift voucher makes them feel appreciated?
Show your employees and customers how much you value them with Paymaster’s digital gift vouchers.
Plus, did you know that retaining just 5% of your customers can lead to a
25-95% increase in profits?
With Paymaster’s loyalty platform, you can easily incentivize and reward loyalty, boosting engagement and satisfaction.
Don’t miss out on the opportunity to reward and retain your loyal customers.
To learn more about Paymaster’s gift voucher options for your employees or customers, please contact Ian Hurst at ian@paymaster.co.za, or +27828985006. Appointment with Ian
Paymaster Updates
Welcome to the payroll news updates! Here, you will find the latest updates and information on all things payroll. We’ve got you covered from employee payroll and payroll tax to payroll management and payroll software.
You’ll find the weekly and Africa updates and resources to help you stay informed and on top of your payroll responsibilities and legislative changes you should know.
South Africa – New_Corrected OID Earnings Threshold
Zimbabwe – NSSA Ceiling Increase
Zanzibar – ZSSF Employer Contribution Increase
Ghana – Tax changes 2023
Paymaster Announcement
Welcome to our “Free Payroll Knowledge” webinar series! We understand that payroll can be a complex and challenging task for small businesses, which is why we want to help. We’re excited to announce that our webinars will take place twice a month, on a Wednesday at 10:00-10:30. The series will be an open discussion format,
you ask any payroll question, we have the answer.
We will be announcing the details of each webinar on our social media channels, so be sure to follow us to stay updated. You can join the webinar using the link we will provide.
For payroll professionals increasing their skill base, or those new to this function. Or maybe you’re exploring Paymaster as a payroll option….this Webinar is aimed at all of you.
Maximizing Productivity: A look into Employee Working Hours
Work hours regulations…who are they for?
According to the BCEA , work hour stipulations apply to employees who;
earn less than R241 110, 59 a year.
If you earn more, you are not covered by the work hour clauses.
If you work less than 24 hours per month, you are also not included in these clauses.
Setting work hours
Consider your employee’s health and safety when setting their work hours.
Also, respect their family responsibilities.
The BCEA says a day is 24 hours (from the time the employee starts working).
they may not work more than 45 hours per week (excluding lunch break).
they may not work more than 9 hours a day(in 5 days or less).
and no more than 8 hours a day if working more than 5 days per week.
This may be extended – by mutual agreement – by
15 minutes a day
not more than 60 minutes a week
Exceptions
the employee must agree to hours in writing.
they may not work more than 12 hours any day, up to 12 hours a day(including meal break) without overtime pay.
may not work more than 45 hours a week.
or more than 6 days a week.
Lunch breaks
This must be included in the contract of employment. (The meal break is usually not included as a work hour.)
lunch break must be taken after 5 hours of work.
it must last at least an hour.
they may not work at all during this break (unless duties can’t be left unattended, or done by someone else).
they must be paid if required to work during their lunch break.
* it may be agreed -in writing- to reduce the lunch break to 30 minutes.
Rest periods
All employees must be allowed to rest, therefore…
there must be at least 12 hours between work periods (can be reduced to 10 hours if they live on the work premises – but then lunch break must be at least 3 hours)
weekend rest must be at least 36 hours…and include a Sunday
OR they have 60 hours of rest every 2 week period
the employer may reduce the rest period by up to 8 hours BUT must then extend next week’s rest period by the same amount of time.
Work at night
Night work – after 6pm and before 6am
employees must agree to night work.
shift allowance must be paid, or reduced working hours
transport must be provided between their home and place of work.
BUT if they work regularly (5x a month or 50x a year) after 23:00 and before 6:00am, then:
workers must be informed of any safety hazards that may be faced during work hours
they have a right to a medical exam (at employer’s expense) before starting duties AND may have follow-up checkups if they continue those night duties
if the night shift results in health problems, they must be moved to a day shift as soon as possible.
If you need more information around the regulations linked to work hours , please contact the Paymaster Helpdesk. We also offer comprehensive payroll services, that will keep your business compliant.
– Provided by Ian Hurst –
News
Annual Reconciliation Declaration (EMP501) submission period 2022/2023
We want to remind you that the Annual EMP501 Reconciliation Submission period will run from 1 April 2023 to 31 May 2023.
Worried about your tax-year end submissions? Subscribe to Paymaster’s submission support service. For a small fee we will make sure you submit accurately and on time.
Contact Ian on 082 898 5006 or ian@paymaster.co.za for more info or a quote.
In preparation for your submission:
Check your payments and reconciliations processed at the end of each month.
Post correction runs if any adjustments are needed to correct your employee financials.
Navigate to Payroll Cycle > Payslip Pay Dates
Check your Company demographic information and Employee personal information on the system.
Return of Earnings Submission 2023 – due date is 31 May 2023.
Skills Development Submission 2023 – due date is 30 April 2023.
In addition, the COIDA earnings threshold has increased to R563 520 per annum, effective 01 March 2023. We are pleased to confirm that this new limit has already been implemented in the system, effective March 2023.
Streamline Your Hospitality Business with
Paymaster’s Payroll Software –
Improve Efficiency, Reduce Costs, and Enhance the Guest Experience
Paymaster’s payroll software can help hotels and guest houses…
Using our online payroll system means employees of hotels can view and access their PAYSLIPS online eliminating the need to print payslips.
Other hospitality businesses using online payroll software are reducing their paper consumption with online tracking, reporting, and centralized document storage capabilities. The hotel and hospitality industry operates in a more efficient manner with online payroll software.
What are some major benefits of Paymaster’s payroll solution to the hospitality industry?
Cloud data storage
Better employee experience
Easy data access
Easy time tracking
Remote payroll
Flexible working, etc.
In addition, hotels and other multi-location businesses in the hospitality industry can provide real-time access to employee information with an excellent employee self-service portal, which also allows employees to view, access, and update their personal details wherever, whenever. This saves HR personnel a great deal of time and effort and increases productivity.
Employers are able to process payroll, run reports, and make changes from anywhere with an internet connection, which helps automate processes and improve efficiency across the HR department. This software means your staff are paid accurately and on time. Resulting in a happier, more productive workforce, and a fabulous guest experience.
– Provided by Ian Hurst –
Helpdesk Tips
How to add Additional Leave Application Overflow
The Company Workflow Setup Screen allows you to create rules for workflow items to move through a defined number of approval steps. Examples of workflow items are Claim Components, Employee Requests and Leave Applications. These workflow items need to be set-up before the workflow path can be created. Once the workflow path has been created, the workflow item is submitted via the Employee Self Service Portal.
Workflow roles may be created and used to accommodate exceptions in workflow paths. Click below for directions on how to add Additional Leave Application Overflow
Please call our Helpdesk for your queries –
021 712 7333 help@paymaster.co.za or
WhatsApp us – 081 711 1276
Why is the “Directly reports to” person on an employee’s Position screen reflecting as “Not Active”, when their employee record is active?
The Employee Position Screen stores information pertaining to the employee’s position. This includes the employee’s organisation unit, the person they report to directly and occupational level, to name a few. Sometimes the employee’s position effective date is earlier than the manager’s position effective date, which leaves the manager reflecting as ‘Not Active’ on the employee position screen. Click on below instructions to see if it’s possible to report to someone before they have started working for the compnay.
This month we get to know the one and only Keano Soule! Keano has worked at Paymaster for nearly 2 years, and reports to Nafeesa, the office manager. He is a payroll administrator and quite the entertainer in the office.
Keano grew up in Steenberg, Cape Town with his adoptive parents and two older siblings. He matriculated from Steenberg High School in 2016 and went on to do a Financial Management diploma course at False Bay College. He majored in Financial Accounting, Computerised Financial Systems and Cost and Management Accounting. Because he enjoys working with numbers, he revelled in the responsibility of being the campus treasurer, working out budgets, planning and working with money. He graduated in 2018 and worked for a forex and current exchanges company for nearly 2 years.
Keano jumped at the opportunity to work for Paymaster with his usual optimistic attitude, since it was in his field of interest. Other than his payroll processing responsibilities, he is also a help desk agent at Paymaster. He says this task helps broaden his payroll knowledge, although it can be challenging at times. He needs to break things down in detail for clients, which helps him understand things better overall, and not just stick with his division of payroll processing.
He describes himself as ‘flamboyant’. And this is exactly what the Paymaster staff enjoy about this Gen-z ball of energy. He keeps the environment young and fun with his infectious enthusiasm. A real asset to the Paymaster office.
New Product Features
New enhancements
Consolidate Tax Certificate Run
After several customer engagements, a new enhancement was made to allow customers with multiple frequencies and the same tax number to generate a consolidated tax file for import into e@syFile rather than to extract individual files for each frequency.
A new company setting has been added under General settings. Once activated, the tax file will be a consolidated file located on the current frequency you generate the file from.
An information message will also display when you run the file informing the user that the file will be stored on the currently selected frequency.
Our partnership with Biosyn and Floatpays is another way that Paymaster endeavors to deliver greater value to our clients.
Tracking Hours, Leave and other HR Requests via the app
The solution to constant employee requests about leave availability etc is…go high tech. Paymaster’s Time and Attendance biometric clocks scan an employee’s fingerprints, facial & palm features, and registers when they start or leave work. That information is directly relayed to cloud-based payroll servers, eliminating the need for manual data entries. Paymaster’s integrated Time & Attendance software allows employees to submit leave requests and access other details….so, less time answering routine questions, and getting on with essential HR sevices.
Once your access points are setup, either fixed or mobile,
we collect the data into our cloud API and allow this to seamlessly flow into your employees’ payroll software.
So basically, they can apply for leave on the biometric clock or via the app.
If you are interested in learning more about Paymaster Time and Attendance system, be sure to visit our website for more information. There you can find detailed articles, product reviews etc to help you make an informed decision about your time and attendance system. For more information on
Is your business gearing up for a busy holiday season in the tourism and hospitality industry?
With long hours and shift schedules, it can be tough to juggle your payroll demands and manage expenses during this time.
This is where Floatpays can assist!
With Floatpays, employees can access their earned wages ahead of payday, giving them the financial flexibility they need to cover unexpected expenses and make the most of their time off.
And for employers, Floatpays can help streamline the payroll process and reduce the administrative burden of managing a large, seasonal workforce.
So why not make this holiday season a little less stressful for your team? Get in touch with us if you want to ease your employees’ financial stress and boost their enjoyment of the holiday season.
As a Paymaster partner, Floatpays is already integrated into the Paymaster payroll system, so set-up is quick and easy! Get in touch with Glen Coburn at glen@paymaster.co.za, +27836791311, to book a free DEMO.
Welcome to the payroll news updates! Here, you will find the latest updates and information on all things payroll. We’ve got you covered from employee payroll and payroll tax to payroll management and payroll software.
You’ll find the weekly and Africa updates and resources to help you stay informed and on top of your payroll responsibilities and legislative changes you should know.
Welcome to our “Free Payroll Knowledge” webinar series! We understand that payroll can be a complex and challenging task for small businesses, which is why we want to help. We’re excited to announce that our webinars will take place twice a month, on a Wednesday at 10:00-10:30. The series will be an open discussion format,
you ask any payroll question, we have the answer.
We will be announcing the details of each webinar on our social media channels, so be sure to follow us to stay updated. You can join the webinar using the link we will provide.
For payroll professionals increasing their skill base, or those new to this function. Or maybe you’re exploring Paymaster as a payroll option….this Webinar is aimed at all of you.
The Payroll Professional is driven by Legislation.
Accountable Payroll professionals do nothing unless it is prescribed by LAW. Based on Legislative prescriptions, they will calculate basic pay, overtime and sick leave. Everything they do should be guided by legislation.
Increasing Automation
As the world increases its’ reliance on Automation Software, it is touted as the solution to all our problems. And this is largely true. Modern Payroll Software programs “hard code” what legislation requires. Such as tax deductions tables and many other statutory deductions.
BUT…Exceptions!
While good software is essential to an efficient payroll department, there are exceptions where automation is unable to solve the problem. In this instance, a Payroll professional needs to interpret and implement delicate nuances embedded in legislation. For this reason, we strongly promote the skill and knowledge of the Payroll professional, who can make all the difference.
For example, when legislation requires an exception, resulting in a change to the payroll, the Payroll professional needs to check, and double check the new calculations being used. After this, they should explain the changes to their management team. They are now better prepared to implement and create earnings-and-deductions calculations. These must be in line with the most accurate interpretations of the legislation governing these calculations. Now the payroll is ready to be signed off, at the end of each month.
Conclusion
Payroll professionals are rightly held accountable for accurate interpretation and implementation of legislation relating to the employer/employee relationship.
6 Laws that Govern the Employment Relationship
In South Africa, there are 6 laws that govern the employment relationship, and more than 700 Department of Labour (DOL) inspectors that visit businesses to ensure full compliance with every aspect of these laws. When a DOL inspector arrives at a business premises, they are most likely to visit the payroll department first. Payroll administrators will be asked to produce the following records:
that show the company complies with the Basic Condition of Employment Act (ie. leave days, working and lunch hours, overtime, notice pay, etc.)…
that prove they comply with Industrial Council Agreements (ie. minimum wages, provident/pension funds and medical aid deductions).
that the company has records of the prescribed monetary deductions for UIF, and that these deductions are submitted, on time, to the Receiver of Revenue (SARS). And not forgetting the monthly report that the DOL requires.
that the company produces and keeps records of all employees’ work contracts, and that payments to all workers are accurate. The company must also produce records of required authorisations and instructions relevant to the processing of these employee salaries.
that the company is fully compliant with all provisions of the Employment Equity Act (and that these records are kept by the Payroll department).
South African Receiver of Revenue (SARS)
In this country, SARS requires the following:
All Emp201 submissions are accurately calculated and processed – ON TIME!
There must be records that show the company’s bi-annual and annual submissions, that prove to SARS that they are adhering to, and implementing all relevant laws that govern tax deduction.
Payroll Professionals – the Implementors of Legislation!
The Payroll professional carries the responsibility to ensure that the payroll is set up, and managed correctly. If called upon by management, or outside organisations, they should be able to prove that their company is “legal” and complies with all aspects of SARS and other relevant employment legislation. Non-compliance CANNOT be blamed on Automation Payroll Software. The onus is on the Payroll professional to ensure that by using all their expert knowledge and experience, the payroll they manage is fully compliant with the laws of the land.
Coming next… Hat 2: Accurate keeper of records.
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With Paymaster, new hires can input their personal details, qualifications, and other relevant information directly into the system. The intuitive design ensures a smooth onboarding process, and sets the stage for a positive employee experience from day one.
The company’s logo will be prominently displayed on the management dashboard, which will enhance their brand image by showing their commitment to making a positive impact on society. The management dashboard also allows companies to assign and track the training access provided, ensuring efficient use of resources.
Deon Macauley
fingerprints, facial & palm features, and registers when they start or leave work. That information is directly relayed to cloud-based payroll servers, eliminating the need for manual data entries. Paymaster’s integrated Time & Attendance software allows employees to submit leave requests and access other details….so, less time answering routine questions, and getting on with essential HR sevices.
