Key benefits of the Paymaster payroll and HR

The Future of Payroll: Why Outsourcing Is the Way Forward

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Paymaster offers a professional Payroll Outsourcing Service for any size business or industry in Africa, Brazil, and the United Kingdom. Our payroll specialists can assist any company with monthly, bi-weekly, or weekly payroll services. Even though Paymaster manages payroll, customers will still have direct access to the system, at any point, to view and manage employee data.

Key benefits of the Paymaster payroll and HR

Key Benefits of the Paymaster payroll and HR

  • Automated maintenance of country-specific legislative rules
  • Ability to house various date valid currency conversion rates for calculations and reporting
  • Multi-component gross up functionality
  • Tax management reporting of Year To Dates (YTD’s) for home country tax purposes
  • Powerful Mock Payslip feature – test different “what if” scenarios
  • Language specific payslips
  • Employee Self-Service – Employees can access their info anywhere at any time , on any device. (Accessible Worldwide)
Outsource benefit: Payroll experts you can trust

Why to outsource your payroll with Paymaster:

Team of Experts

Our team make it their business to know all the legislative ins and outs of local rules and regulations. In this way, we help guide your day-to-day administration, keep your company on the right side of the law and free up important resources so you can focus on more business- critical work. Did you know, Paymaster’s automated system streamlines the process of calculating wages, deductions, and other payroll tasks while minimizing errors from manual entry.

We guarantee compliance

We guarantee compliance

If your business operations cover multiple territories, your payroll provider needs to be legislatively compliant in each country in which you operate.

Some regions are particularly challenging when it comes to achieving and maintaining legislative compliance. In various African countries, for example, legislation can change overnight and if your business doesn’t follow suit immediately, it could face a fine. By outsourcing your payroll, you no longer have to manage compliance in-house – this responsibility now rests in the hands of in-country, cross-border experts.

World-class data security

World-class data security

Security is critical for any organization, and covers everything from security for applications through to the physical facilities and network security. Our Information Security Management System (ISMS) has been independently assessed and certified as meeting the exacting requirements of ISO 27001. This shows our customers, suppliers, employees and partners that we’re 100% committed to securing the critical information assets that we hold – both for ourselves and for our customers.

Paymaster has established itself as a trusted partner for organizations seeking reliable and efficient payroll outsourcing solutions. Get your outsource quote today!

Paymaster makes for happier holidays

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Payroll software makes for happier holidays

It may only be June, and the festive season may seem a long time away but it is well worth considering how important your payroll system is to you and how much better your holiday will be and can be with the right Payroll solution. Paymaster will make your holiday that bit happier… here is why….

If you are using the right software for your payroll and human resources, you may be preparing for a stress-free December holiday knowing that your business is under control wherever you are.
And if it doesn’t, here are five reasons you need to select a software partner that could make it easier for you to enjoy a productive yet restful festive season, says Madelein van der Watt, development manager at Sage Pastel Payroll & HR.

Take the pain out of managing leave applications

Over December, many of your employees will want to take leave. Keeping track of who’s available and who is not can be a chore once you have more than a handful of employees. Why not use employee self-service (ESS) to let them apply for leave online from any Internet-connected computer or mobile device? It makes life easier for them and for you. You’ll be able to sign off leave forms online and have electronic records at your fingertips. That will make it easier to plan who will man the phones and respond to urgent customer requests over the holidays.

Simplify leave pay

With the end of the year in sight, companies need to do the complex calculations necessary to determine their employees’ correct leave pay. Doing the sums manually or on spreadsheets is a time-consuming exercise, and getting them wrong could mean breaching the Basic Conditions of Employment Act (BCEA). These days, any business can afford to roll out a modern payroll and HR solution that automates this task.

No more interrupting questions about available leave

Your payroll software should make your employees more self-sufficient. ESS systems should give them access to information, such as how much leave they have due, without asking the HR department. The payroll software automatically calculates accruals and reduces it with days taken to show an accurate balance to an employee. Managers will also see the current leave balance when employees apply for leave, making it easier and quicker to decide whether to approve the application or not. Employees and managers can plan December holidays better, knowing at all times exactly how much leave is available.

Automate wherever possible

In this world of instant-gratification, your software solution should help you to be more efficient and save time. The right software will allow you to execute multiple transactions, such as processing a production bonus or commission by only using one screen. Over shutdown periods, putting your entire workforce on leave should be quick and easy using global update features.

Get the help you need

Your software provider should be there to support you whenever you need it. So don’t be afraid to ask for help. Attending training or workshops yourself or even having a back-up admin person trained and ready to help will certainly alleviate the stress of processing leave and bonuses. Another good option is to get expert on-site assistance from a consultant. That peace of mind is one of the best presents you can give yourself this festive season.

The signs is it time for Payroll Outsourcing in your business

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The signs is it time for Payroll Outsourcing

Naturally, your business is about making money, but you know better than anyone that making money is hard work: it takes time and dedication. Regardless of which industry you’re in, you’re going to be generating and sending out invoices, collecting and tracking payments, transferring money, balancing your accounts, paying employees, and remitting payments to the government. It’s all part of being in business, after all. All of the bookkeeping, payroll processing, and tax filings that come with being in business can become incredibly time consuming, especially as your business starts to grow.

Your Options

As a business owner, you can start to feel like these processes are taking up all of your time, which leaves you with very little time to spend on your other business activities—the ones that actually make you money.

If this is how you’re feeling in the situation, you have three options: You can keep doing it yourself, you can hire an in-house payroll administrator, or you can outsource the responsibility to a payroll service provider such as paymaster. If you keep doing it yourself, you’ll find yourself with less and less time to work on your other responsibilities. If you hire in-house, you will still spend a lot of time training your new employee and fielding payroll-related questions. Outsourced payroll on the other hand can leave you free to do your work without having to worry about a hefty expense, accuracy, timeliness, or compliance.

Knowledge and Experience

Payroll service providers have specialized teams of qualified professionals on staff who know everything there is to know about tax legislature, government regulations and deadlines, and the subtle nuances of payroll management. Their extensive knowledge and experience makes them more efficient and accurate in their payroll processing than you or your employees could ever be. Take advantage of this expertise by using outsourced payroll. These experts don’t have to spend all their time looking up relevant tax laws or regulations. They know their stuff, so they can manage your payroll quickly and effectively. And since you only pay them for the work they do, this also saves you money in the long run.

Autonomy

When you use outsourced payroll you get to save time thanks to a payroll service provider’s autonomy. You don’t have to spend extensive hours collaborating with them to make sense of the work to be managed, no matter how complex it is. With an in-house payroll clerk, you’ll still be involved more than you’d like to be, which doesn’t save you much time. But a payroll service provider will only need you to provide the relevant payroll numbers once every pay period and the experts will handle the rest.

Think of What You Could Do with More Time

Most business owners’ top complaint is that there aren’t enough hours in a day. But when you use outsourced payroll, you suddenly get more time every day to spend on working with new products, services, marketing ideas, customers, or expansion efforts. You’ll even get more time to spend with your friends and family. You can focus your efforts where they matter instead of being stuck under piles of payroll paperwork.

Make the Switch

To get the most out of your payroll service provider, find one that works for your unique business needs, compare prices and services, and calculate just how much time you’ll save by switching to outsourcing. Once you see how cost-effective outsourcing can be and realize how much time you’ll save from putting the responsibility on someone else’s shoulders, we’re sure you’ll make the switch.

 

by

Ray Gonder

 

The value of Paymaster co-sourcing over traditional outsourcing

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The value of Paymaster co-sourcing over traditional outsourcing

When you make the decision to outsource your payroll the decision is made on the need for convenience, security, expertise and of course cost.  There are outsourced payroll solutions and then there are outsourced payroll solutions, all claim to offer the same but more and all claim they will save you time and money but do they really?

 

The overriding reason for outsourcing payroll and even HR is because of the skills or rather the lack of in-house skills or the cost of employing such skills. When a company reaches a certain point the cost of hiring the skills becomes more viable but for most companies the payroll and HR skills are just a little out of reach or the cost can be better used elsewhere, even for the company that does have HR staff and payroll managers the thought that it can be done in a more cost-effective manner has surely crossed one’s mind.

 

Outsourcing is one thing but partnering and thus co-sourcing with a payroll or HR solution provider is another thing all together.  Co-Sourcing is the Paymaster Unique Selling Point and the differentiation between it and other outsourced Payroll providers. Having someone do the work for you is a good thing but having someone do the work for you and with you is better, do you agree?

 

Yes, Paymaster will email the payslips and the required reports each month or as you require and then they deliver a little extra, the extra that makes all the difference not only in Payroll but for HR too.  Below is what differentiates Paymaster Payroll from the rest:

 

Description Paymaster outsourcing Traditional outsourcing
24/7 Secure Access to all your data Real-time Data .Full access to all your payroll and human resources information from any connection at any time, reports and data maintained in real-time, no need to wait for servers to be updated nightly May offer a limited online data entry portal to input payroll hours with some post-payroll reports at a specific day and time. Standard reports typically available next day.  May require that you call or fax in payroll information
Error Handling Identify any errors using pre-pay reports before you print and finalize payroll. Edit and recalculate an unlimited number of times at no extra charge. No significant time delay. Identify errors after payslips arrive. Extra charge to reprint checks. Payroll is delayed. Employees upset
Reporting Extensive, easy to read payroll and human resources reports. Plus custom report writer so you can create your own report now at no extra charge Standard basic payroll reports. Extra charge and significant waiting period to create custom report for you
HR Records Keep all H.R records on line. Easy to access all employee information on line including training and disciplinary record. HR functionality typically not available Some offer at extra charge
On line Documentation All original documentation uploaded to the cloud. Contracts of employment I.D Books, disciplinary records always available.

 

 Alternative: manual files in unsecured filing cabinet. Need a document – you need to get access to the physical file
Employee Self-Service Employee portal available as part of standard service; employees can view payslips, IRP5 certificates, leave balances. Apply for leave online and manage their biographical details Employee portal may be offered at extra charge, if available at all
HR and payroll Expertise andadvice Answers your HR and payroll questions from trusted experts in their field. Articles available as well as on line documentation free of charge Not offered or limited articles available at extra charge. Alternative: hire employment lawyer or HR manager.
Tax filing, UIF declarations as well as third party payments (pension, Medical, garnishee or industrial council payments) Sit back Relax Paymaster does it all including the reconciliations and query handling Handles filings and deposits.
Integrating Payroll Calculations into General Ledger Download file to import into industry standard accounting packages such as Pastel or QuickBooks Limited GL reports may be available for an extra charge for you to re-key into your accounting package
Extra Pay Run Run an extra set of payslips such as a bonus or commission payroll at no extra charge Extra charge for additional payroll run
Payslip Delivery Print any number of payslips when you need them Wait for payslips to be e-mailed or delivered.
Direct Deposit Unlimited to multiple employee bank accounts at no extra charge Typically offered for an additional charge. Often employees are limited to a number of accounts
Live Customer Support Customer support is handled by live personnel usually within 4 hours, sooner when urgent Customers support may be 24-48 hours by e-mail only
Pricing Flat fee per employee per month Easy to determine how much you are being charged. Basic fee with additional per-event  charges (such as reprints) typically with no cap or limits
Add New Employee to Pay Run Add a new employee to pay run. No extra charge Extra charge for new employees
Event Reminders Tag employee events so you will be automatically reminded of upcoming events such as employee reviews and training. Not offered. Limited to payroll only
Payroll administrators You will be assigned your own payroll administrator Whoever is available will process your payroll.

 

There is always a choice, there are other payroll providers however experience in the industry and the extra benefits of a solution from Paymaster are worth considering.  Perhaps it is time to review your Payroll partner and have a closer look at Paymaster.  With the additional HR Benefits, system functionality with trusted expertise Paymaster stands out as the only complete co-sourced solution with no hidden costs or fees and without the limitations other providers put in place.

Are you ready to consider Paymaster?