The Future of Payroll_ Why Outsourcing Is the Way Forward

The Future of Payroll: Why Outsourcing Is the Way Forward

Paymaster offers a professional Payroll Outsourcing Service for any size business or industry in Africa, Brazil, and the United Kingdom. Our payroll specialists can assist any company with monthly, bi-weekly, or weekly payroll services. Even though Paymaster manages payroll, customers will still have direct access to the system, at any point, to view and manage employee data.

Key benefits of the Paymaster payroll and HR

Key Benefits of the Paymaster payroll and HR

  • Automated maintenance of country-specific legislative rules
  • Ability to house various date valid currency conversion rates for calculations and reporting
  • Multi-component gross up functionality
  • Tax management reporting of Year To Dates (YTD’s) for home country tax purposes
  • Powerful Mock Payslip feature – test different “what if” scenarios
  • Language specific payslips
  • Employee Self-Service – Employees can access their info anywhere at any time , on any device. (Accessible Worldwide)
Outsource benefit: Payroll experts you can trust

Why to outsource your payroll with Paymaster:

Team of Experts

Our team make it their business to know all the legislative ins and outs of local rules and regulations. In this way, we help guide your day-to-day administration, keep your company on the right side of the law and free up important resources so you can focus on more business- critical work. Did you know, Paymaster’s automated system streamlines the process of calculating wages, deductions, and other payroll tasks while minimizing errors from manual entry.

We guarantee compliance

We guarantee compliance

If your business operations cover multiple territories, your payroll provider needs to be legislatively compliant in each country in which you operate.

Some regions are particularly challenging when it comes to achieving and maintaining legislative compliance. In various African countries, for example, legislation can change overnight and if your business doesn’t follow suit immediately, it could face a fine. By outsourcing your payroll, you no longer have to manage compliance in-house – this responsibility now rests in the hands of in-country, cross-border experts.

World-class data security

World-class data security

Security is critical for any organization, and covers everything from security for applications through to the physical facilities and network security. Our Information Security Management System (ISMS) has been independently assessed and certified as meeting the exacting requirements of ISO 27001. This shows our customers, suppliers, employees and partners that we’re 100% committed to securing the critical information assets that we hold – both for ourselves and for our customers.

Paymaster has established itself as a trusted partner for organizations seeking reliable and efficient payroll outsourcing solutions. Get your outsource quote today!

Annual Leave queries driving you nuts

Annual Leave queries driving you nuts?

Annual Leave queries driving you nuts? - Annual leave under BCEA
  • 21 continuous days (or by agreement 1 day for every 17 days worked).
  • take leave no later than 6 months after the end of the leave cycle.
  • outstanding leave is only paid out when you leave the job.
Annual Leave queries driving you nuts?- Annual Leave on ESS
Annual Leave queries driving you nuts?- Annual Leave balance report
Paymaster logo
Manual Leave Forms Not with Paymaster

Manual Leave Forms? Not with Paymaster!

Paymaster’s Electronic Self-Service (or Employee self-service (ESS) allows employees to log on and apply for leave … anywhere, any time.

Make the switch to Paymaster today! Experience the convenience of digital leave management. Goodbye manual leave forms… hello to efficiency.

What are you waiting for, contact Paymaster at 021 712 7333 or ian@paymaster.co.za.

Payroll Challenges of Remote Work

Payroll Challenges of Remote Work

The popular trend to work remotely has turned the traditional office space on its head and brought flexibility and adaptability. As organizations embrace this change, a critical aspect to consider is payroll management. This transition demands an innovative approach to ensure smooth payroll operations and effective management of these remote workers.

The growing trend of working from home has been driven by advancements in technology, changing employee expectations, and the global impact of the COVID-19 pandemic. Its benefits include increased flexibility, access to a wider talent pool, and reduced overhead costs for businesses.

Remote work has brought its own unique payroll challenges, and it’s important to stay up-to-date on the latest trends and best practices. Check out this helpful article on Payroll Trends in 2023 for more insights on how to stay on top of the game: Payroll Trends 2023

Geographical Disparities
Time Tracking and Accountability
Compliance Concerns
Communication and Collaboration
Cloud-Based Payroll Systems
Employee Self-Service Portals

Compliance Software
Regular Training and Communication

Unlock seamless payroll management for your remote workforce with Paymaster! Our advanced software is tailored to meet the challenges of remote work, ensuring accuracy, compliance, and efficiency. Stay ahead of the trend—call Paymaster at 021 712 7333 or email ian@paymaster.co.za to elevate your payroll experience today!

Employee Data and Onboarding

Employee Data and Onboarding

[et_pb_section fb_built=”1″ admin_label=”section” _builder_version=”4.16″ global_colors_info=”{}”][et_pb_row admin_label=”row” _builder_version=”4.16″ background_size=”initial” background_position=”top_left” background_repeat=”repeat” global_colors_info=”{}”][et_pb_column type=”4_4″ _builder_version=”4.16″ custom_padding=”|||” global_colors_info=”{}” custom_padding__hover=”|||”][et_pb_text admin_label=”Text” _builder_version=”4.16″ background_size=”initial” background_position=”top_left” background_repeat=”repeat” global_colors_info=”{}”]

Exploring Employee Engagement and Self-Service with HRmaster

Join us as we embrace the new way of doing HR as we start this article series: Are you ready for the future?

Today the role of HR has grown from a purely administrative function to a more strategic partnership. An example of this is seen in the shift towards employee self-service which empowers employees to take charge of their data and the onboarding process. Let’s take a closer look at how Hrmaster’s Paymaster payroll software paves the way for seamless self-management of employee data and onboarding.

Employee Data and Onboarding: A Glimpse into the Future

Hooray! Goodbye to paperwork and manual data entries during the onboarding process. HRmaster’s Paymaster payroll software revolutionizes this operation because it empowers employees to take control of their personal information and the onboarding procedure. With a user-friendly interface, employees can easily update and manage their data, ensuring accuracy and efficiency from the start.

1. Streamlined Onboarding Experience

 

a. Seamless Data Input:

Onboarding ExperienceWith Paymaster, new hires can input their personal details, qualifications, and other relevant information directly into the system. The intuitive design ensures a smooth onboarding process, and sets the stage for a positive employee experience from day one.

 

 

b. Document Upload and Verification:

Employees can upload essential documents, from identification papers to certifications, directly into the system. Paymaster facilitates quick document verification. This ensures compliance and eliminates manual paperwork.Document Upload and Verification

c. Self-Service Access:

Access to an employee portal allows new hires to view company policies, handbooks, and other essential materials. This provides a sense of independence and empowerment from the start. 

2. Employee Data Management

 

a. Personal Information Updates:Employee Data

Existing employees can easily update their personal information, contact details, and emergency contacts through the Paymaster self-service portal. This ensures that the HR employee data is accurate and up-to-date. 

b. Payroll Preferences:

Payroll administrators have the flexibility to set their payroll preferences, including payment methods, tax details, and deduction allocations, which helps streamline the payroll process.Payroll Preferences

c. Real-time Access to Payslips:

Through the self-service portal, employees can access their payslips and tax-related documents instantly. This promotes transparency and trust within the organization.

The future of HR is about employee engagement. Self-service empowers individuals with the resources they need to manage their journey within the organization effectively. Hrmaster’s Paymaster payroll software is a perfect product to navigate this shift because it makes self-management of employee data and onboarding a breeze. The success of your business depends on employees that are engaged and efficient. Come on …join the self-service revolution with HRMASTER as your guide.

[/et_pb_text][/et_pb_column][/et_pb_row][/et_pb_section]
Why outsource your payroll

Why outsource your payroll?

[et_pb_section fb_built=”1″ _builder_version=”4.22.0″ _module_preset=”default” custom_margin=”||-9px|||” custom_padding=”14px||16px|||” global_colors_info=”{}”][et_pb_row _builder_version=”4.22.0″ _module_preset=”default” global_colors_info=”{}”][et_pb_column type=”4_4″ _builder_version=”4.22.0″ _module_preset=”default” global_colors_info=”{}”][et_pb_heading title=”Why outsource your Payroll?” _builder_version=”4.22.0″ _module_preset=”default” global_colors_info=”{}”][/et_pb_heading][et_pb_text _builder_version=”4.22.0″ _module_preset=”default” width=”100%” custom_margin=”|-81px|-20px|||” global_colors_info=”{}”]

Payroll is the biggest expense of an organisation, and attention to detail is essential. Employees also deserve to be paid accurately, and on time. So, if peace of mind and happy employees is a high priority for you. If your company doesn’t have the expertise or administrative resources to achieve accurate payroll runs, you should consider OUTSOURCING your payroll.

 

Let’s look at some other reasons to consider Paymaster to outsource your payroll:

[/et_pb_text][/et_pb_column][/et_pb_row][/et_pb_section][et_pb_section fb_built=”1″ _builder_version=”4.22.0″ _module_preset=”default” min_height=”170px” custom_padding=”29px||31px|||” global_colors_info=”{}”][et_pb_row column_structure=”3_5,2_5″ _builder_version=”4.22.0″ _module_preset=”default” width=”84.5%” min_height=”121px” custom_margin=”|34px||auto||” custom_padding=”|0px||||” global_colors_info=”{}”][et_pb_column type=”3_5″ _builder_version=”4.22.0″ _module_preset=”default” global_colors_info=”{}”][et_pb_text _builder_version=”4.22.1″ _module_preset=”default” global_colors_info=”{}”]

Save time

With payroll taken care of, employers often have more time to focus on other initiatives important to growing their business, such as product development, customer service and sales

Minimize payroll errors

Payroll companies (such as Paymaster) automate most of the labour-intensive aspects of payroll, thereby reducing the mistakes that commonly result from manual calculations and data entry.

Improve security

Outsourcing payroll to a reputable provider that invests in state-of-the-art technology (with redundant backup and multiple server locations) can help employers safeguard their confidential data.

[/et_pb_text][/et_pb_column][et_pb_column type=”2_5″ _builder_version=”4.22.0″ _module_preset=”default” global_colors_info=”{}”][et_pb_image src=”https://www.hrmaster.co.za/wp-content/uploads/2023/08/outsourcing-payroll-2-1024×704.jpg” alt=”outsourcing payroll1″ title_text=”outsourcing payroll1″ align=”center” _builder_version=”4.22.0″ _module_preset=”default” custom_margin=”11px||||false|false” custom_padding=”50px||||false|false” box_shadow_style=”preset3″ global_colors_info=”{}”][/et_pb_image][/et_pb_column][/et_pb_row][et_pb_row _builder_version=”4.22.0″ _module_preset=”default” custom_margin=”|32px||auto||” custom_padding=”|||0px||” global_colors_info=”{}”][et_pb_column type=”4_4″ _builder_version=”4.22.0″ _module_preset=”default” global_colors_info=”{}”][et_pb_text _builder_version=”4.22.1″ _module_preset=”default” text_orientation=”right” custom_margin=”|||-56px||” hover_enabled=”0″ global_colors_info=”{}” sticky_enabled=”0″]

Maintain compliance

Payroll providers stay informed regarding changing government regulations. This means employers don’t have to. Paymaster will take the lead in filing the paperwork necessary for compliance.

Integrate data

When payroll is fully integrated with time and attendance systems (see Timemaster), benefits and other HR applications, it improves data accuracy and makes it easier to access information through single sign-on.

Facilitate employee self-service

Paymaster Outsource services allows employees to view their pay information, log their hours and manage their deductions – all from a mobile device.

Reduce costs

Payroll providers charge fees, but when compared to the cost of the fines and penalties as a result of mistakes or non-compliance, outsourcing payroll should actually save businesses money. Paymaster offers various options from a fully outsourced service to self-help.

[/et_pb_text][et_pb_text _builder_version=”4.22.0″ _module_preset=”default” text_line_height=”2.2em” width=”100%” custom_margin=”|-175px|-20px|-81px||” custom_padding=”|0px||||” global_colors_info=”{}”]

What are some features that Paymaster outsourcing offers?

Paymaster has the knowledge and technology necessary to produce accurate, timely results , and their service includes these key features:

[/et_pb_text][/et_pb_column][/et_pb_row][/et_pb_section][et_pb_section fb_built=”1″ _builder_version=”4.22.1″ _module_preset=”default” min_height=”170px” custom_margin=”|-105px||||” custom_padding=”29px|||||” hover_enabled=”0″ global_colors_info=”{}” sticky_enabled=”0″ transform_scale=”101%|101%” transform_translate=”-97px|-8px”][et_pb_row column_structure=”1_3,1_3,1_3″ _builder_version=”4.22.0″ _module_preset=”default” width=”90.5%” min_height=”121px” custom_margin=”|34px||auto||” custom_padding=”|0px||||” global_colors_info=”{}”][et_pb_column type=”1_3″ _builder_version=”4.22.0″ _module_preset=”default” global_colors_info=”{}”][et_pb_text _builder_version=”4.22.0″ _module_preset=”default” custom_margin=”|||-28px||” global_colors_info=”{}”]

  • Payroll processing that integrates with an accounting system, if needed

 

  • Payroll tax filing

 

  • Employee self-service anytime, anywhere, from any device

 

  • Integrated Time and Attendance offering (see Timemaster)

[/et_pb_text][/et_pb_column][et_pb_column type=”1_3″ _builder_version=”4.22.0″ _module_preset=”default” global_colors_info=”{}”][et_pb_image src=”https://www.hrmaster.co.za/wp-content/uploads/2023/08/outsourcing-payroll.jpg” alt=”outsourcing payroll 2″ title_text=”outsourcing payroll 2″ align=”center” _builder_version=”4.22.0″ _module_preset=”default” custom_margin=”11px|||-17px|false|false” custom_padding=”50px||||false|false” box_shadow_style=”preset3″ global_colors_info=”{}”][/et_pb_image][/et_pb_column][et_pb_column type=”1_3″ _builder_version=”4.22.0″ _module_preset=”default” global_colors_info=”{}”][et_pb_text _builder_version=”4.22.0″ _module_preset=”default” global_colors_info=”{}”]

  • IRP5 processing

 

  • Wage garnishee processing

 

  • Payroll reports

 

  • Employee recordkeeping

 

  • New hire reporting

 

  • Accessible client support

[/et_pb_text][/et_pb_column][/et_pb_row][et_pb_row _builder_version=”4.22.0″ _module_preset=”default” custom_margin=”|32px||auto||” custom_padding=”|||0px||” global_colors_info=”{}”][et_pb_column type=”4_4″ _builder_version=”4.22.0″ _module_preset=”default” global_colors_info=”{}”][et_pb_text _builder_version=”4.22.1″ _module_preset=”default” custom_margin=”||48px|-82px||” custom_padding=”|66px||1px||” hover_enabled=”0″ global_colors_info=”{}” sticky_enabled=”0″]

Signing up with a reputable payroll provider such as Paymaster can help smooth the transition, minimize disruptions for employees and preserve peace of mind. Before you do this, make sure to determine what your company’s requirements are, so that you get the best package for your needs.

Paymaster has a 23-year history of accurate, compliant payroll services. We use the latest software available and are constantly innovating to improve our offerings. Your company and employees deserve the best, so contact Paymaster today.

[/et_pb_text][dipl_separator separator_type=”dipl_shadow” seprator_thickness=”5px” _builder_version=”4.22.0″ _module_preset=”default” width=”100%” custom_margin=”5px||5px|-63px|false|false” custom_padding=”13px|56px|18px|0px|false|false” global_colors_info=”{}”][/dipl_separator][/et_pb_column][/et_pb_row][et_pb_row column_structure=”1_3,2_3″ _builder_version=”4.22.1″ _module_preset=”default” custom_padding=”54px|||||” hover_enabled=”0″ global_colors_info=”{}” sticky_enabled=”0″ module_alignment=”center”][et_pb_column type=”1_3″ _builder_version=”4.22.0″ _module_preset=”default” global_colors_info=”{}”][dipl_fancy_text fancy_text=”Contact Paymaster:
ian@paymaster.co.za OR
021 712 7333″ grandient_color_1=”#000000″ grandient_color_2=”#0C71C3″ _builder_version=”4.22.1″ _module_preset=”default” body_font=”|700|||||||” body_text_align=”center” body_font_size=”17px” custom_margin=”|11px||12px|false|false” custom_padding=”|||14px|false|false” link_option_url=”https://www.hrmaster.co.za/” link_option_url_new_window=”on” hover_enabled=”0″ global_colors_info=”{}” sticky_enabled=”0″][/dipl_fancy_text][/et_pb_column][et_pb_column type=”2_3″ _builder_version=”4.22.0″ _module_preset=”default” link_option_url_new_window=”on” global_colors_info=”{}”][et_pb_social_media_follow _builder_version=”4.22.1″ _module_preset=”default” text_orientation=”center” animation_style=”flip” hover_enabled=”0″ box_shadow_style=”preset3″ global_colors_info=”{}” sticky_enabled=”0″][et_pb_social_media_follow_network social_network=”facebook” url=”https://www.facebook.com/PaymasterBusinessSolutions/” _builder_version=”4.22.0″ _module_preset=”default” background_color=”#3b5998″ global_colors_info=”{}” follow_button=”off” url_new_window=”on”]facebook[/et_pb_social_media_follow_network][et_pb_social_media_follow_network social_network=”linkedin” url=”https://www.linkedin.com/company/paymaster-people-solutions/about/” _builder_version=”4.22.0″ _module_preset=”default” background_color=”#007bb6″ global_colors_info=”{}” follow_button=”off” url_new_window=”on”]linkedin[/et_pb_social_media_follow_network][et_pb_social_media_follow_network social_network=”whatsapp” url=”https://wa.me/817111276″ _builder_version=”4.22.0″ _module_preset=”default” background_color=”#25D366″ global_colors_info=”{}” follow_button=”off” url_new_window=”on”]whatsapp[/et_pb_social_media_follow_network][et_pb_social_media_follow_network social_network=”youtube” background_color=”#a82400″ _builder_version=”4.22.1″ _module_preset=”default” follow_button=”off” url_new_window=”on” url=”https://www.youtube.com/@PaymasterBusinessSolutions” hover_enabled=”0″ sticky_enabled=”0″]youtube[/et_pb_social_media_follow_network][et_pb_social_media_follow_network social_network=”google” background_color=”#4285f4″ _builder_version=”4.22.1″ _module_preset=”default” follow_button=”off” url_new_window=”on” url=”https://g.page/r/CU11Y21kCd-hEBE/review” hover_enabled=”0″ sticky_enabled=”0″]google[/et_pb_social_media_follow_network][/et_pb_social_media_follow][/et_pb_column][/et_pb_row][/et_pb_section]

Employee self service

Employee self-service—The new normal

Employee self-service

Author: Ian Hurst — Managing Director, Paymaster Business Solutions

Employee self-service (ESS) allows employees to apply for leave, collect their payslips and manage their own employee-data details. Employees can log in on a secure website in order to proceed with the management of their personal employee-data. By transferring accountability, ESS empowers your employees.

The new normal

With older HR systems, the former way of managing employee-data has become outdated. Nowadays, the new normal is to implement an online cloud-based HR system. Cloud-based HR systems facilitate employee-access from yout laptop, computer or phone. This kind of functionality is the new bare minimum—businesses and human resource professionals expect nothing less.

5 Reasons why the new normal is important

  • This new reality is expected from cutting-edge HR services . Employees are expected (and expect) to manage their own employee-data. All your competitors conduct their business by this reality too. It is a bit like access to WiFi: you just use it, and take it for granted as the least you would expect. But when your WiFi service is unavailable, you are suddenly lost with no connection to the world around you.
  • Talent retention. Nobody will resign from your company simply because you do not have ESS. However, ESS may indirectly influence the employee who has been frustrated trying to get information about their current or past payslips, or other employee-related information. In today’s business-world, where talent is a scarce commodity, you need to do everything you can to retain your skilled employees.
  • No longer does an HR clerk need to capture or change employee details. Instead, full onus rests on the employee to ensure that his/her employee details are updated and correct at all times. Accordingly, correct employee details will always be presented on the latest employee payslip. This makes the employee’s life a lot easier, and enhances your employer’s reputation too. Win-win all round.
  • Instant society. Contemporary societal norms are such that virtually everybody demands instant access to their personal information—whether it be employee-related, or just in general. For example, nowadays a person can apply for a personal financial-loan at 2am in the morning. With ease of access to information like this, the same expectation applies to employee-data within the workplace. Applying and waiting for an HR administrator to release information about an employee’s personal records is long-gone.
  • It allows more time for your HR administrators to concentrate on important tasks. No longer will they need to spend time printing payslips or answering queries about leave balances. Instead, the task focus for the HR administrator is now able to shift towards payroll analysis and trend reporting. After all, these tasks have far more of an impact on the profitability of your business. So it makes sense that their time and energy be focused on these areas.

The bottom-line

The bottom-line is this: If your business is not already embracing the new normal, then you might need to prepare the way for your business to transition towards the implementation and usage of employee self-service functionality. Seriously consider this online cloud-based HR system that you can truly rely on.

Contact Paymaster for their cloud-based ESS offering. You will not look back.

Should you wish to find out more, why not login to the Paymaster online demo version—accessible here: https://paymaster.payus.co.za/CMS/Default.aspx

Username: info@paymaster.co.za

Password: Honesty1!

For more in-depth information why not talk to Ian today.

Email: ian@paymaster.co.za

Paymaster Business Solutions. Accurate. Timeous. Client-Centered. Process Driven. Payroll Software Simplified.

Paymaster Business Solutions (Pty) Ltd 

Copyright 2023 Paymaster – Online Payroll Solutions | All Rights