New trends descend on HR & payroll

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New trends descend on HR & payroll

By , Surveys Editorial Project Manager at ITWeb.
Johannesburg, 2 Jul 2015

Employees are the heart of any business. This is especially true for mid-size enterprises, which must attract and retain the best talent if they are to hold their own against much larger competitors.

So says Anton van Heerden, MD of Sage HR & Payroll, who notes if enterprises are to take full advantage of their talent, they have to be able to manage it effectively and efficiently.

“This is why we’re seeing so many mid-size and large enterprises invest in powerful, simple and flexible HR management solutions to streamline their practices, improve efficiency and future-proof their businesses,” says Van Heerden.

Sage VIP and Synergy Group, in partnership with ITWeb, are conducting an online HR & Payroll Survey to gain valuable insight and perspective into the current strategies within South African organisations.

“It is important for organisations to seriously consider their HR and payroll automation strategies and the aim of the survey is to determine how South African organisations are faring when it comes to what motivates them to implement, upgrade or replace their HR and payroll solutions,” says Van Heerden.

He notes the survey is to also establish current market penetration of HR and payroll solutions within businesses.

Ashley Regenass, CEO of Synergy Group, adds: “This survey is needed to establish what the current uptake of automated and integrated HR and payroll is in South Africa.”

According to Van Heerden, there are quite a few trends that are being witnessed within the HR and payroll sphere such as compliance, payroll fraud, cloud computing, employee self-service and outsourcing.

He points out the regulatory and tax environment are becoming more complex. This trend is expected to continue, especially with pension fund reform on the cards, the possible introduction of national health insurance, and the Davis Commission’s reevaluation of SA’s entire tax system.

“More organisations are falling prey to payroll fraud. Many organisations are looking to the cloud to cut operational and capital costs. Employee self-service solutions give employees more convenience and finally outsourcing routine monthly payroll tasks allows organisations to focus on their core business more easily.”

It is important for organisations to seriously consider their HR and payroll automation strategies, says Anton van Heerden, MD for Sage HR & Payroll.

It is important for organisations to seriously consider their HR and payroll automation strategies, says Anton van Heerden, MD for Sage HR & Payroll.

When asked what challenges organisations face with regards to HR and payroll, Regenass advises that too many mid-sized businesses still store HR data in silos.

“Outdated HR systems with loose or no integration with accounting and ERP [enterprise resource planning] systems create inefficiencies and hamper visibility into business trends. Gaining visibility of HR performance is a growing challenge as well as statutory reporting,” says Van Heerden.

“A good solution will automate routine administrative tasks which helps companies to comply with regulations. Electronic processes also produce a wealth of data which enables HR to make better decisions.”

Regenass notes an effective HR and payroll system helps businesses to better manage their mobile workforce as well as improve efficiencies.

“An effective HR and payroll system will streamline compliance and help companies stay on top of the dynamic and changing HR landscape,” he adds.

Concludes Van Heerden: “By automating routine paperwork, HR departments will be able to focus more on issues such as training and development, performance management, employee retention, developing a positive business culture, and alignment of the HR strategy with the business strategy. This translates into a business advantage.”

 

The signs is it time for Payroll Outsourcing in your business

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The signs is it time for Payroll Outsourcing

Naturally, your business is about making money, but you know better than anyone that making money is hard work: it takes time and dedication. Regardless of which industry you’re in, you’re going to be generating and sending out invoices, collecting and tracking payments, transferring money, balancing your accounts, paying employees, and remitting payments to the government. It’s all part of being in business, after all. All of the bookkeeping, payroll processing, and tax filings that come with being in business can become incredibly time consuming, especially as your business starts to grow.

Your Options

As a business owner, you can start to feel like these processes are taking up all of your time, which leaves you with very little time to spend on your other business activities—the ones that actually make you money.

If this is how you’re feeling in the situation, you have three options: You can keep doing it yourself, you can hire an in-house payroll administrator, or you can outsource the responsibility to a payroll service provider such as paymaster. If you keep doing it yourself, you’ll find yourself with less and less time to work on your other responsibilities. If you hire in-house, you will still spend a lot of time training your new employee and fielding payroll-related questions. Outsourced payroll on the other hand can leave you free to do your work without having to worry about a hefty expense, accuracy, timeliness, or compliance.

Knowledge and Experience

Payroll service providers have specialized teams of qualified professionals on staff who know everything there is to know about tax legislature, government regulations and deadlines, and the subtle nuances of payroll management. Their extensive knowledge and experience makes them more efficient and accurate in their payroll processing than you or your employees could ever be. Take advantage of this expertise by using outsourced payroll. These experts don’t have to spend all their time looking up relevant tax laws or regulations. They know their stuff, so they can manage your payroll quickly and effectively. And since you only pay them for the work they do, this also saves you money in the long run.

Autonomy

When you use outsourced payroll you get to save time thanks to a payroll service provider’s autonomy. You don’t have to spend extensive hours collaborating with them to make sense of the work to be managed, no matter how complex it is. With an in-house payroll clerk, you’ll still be involved more than you’d like to be, which doesn’t save you much time. But a payroll service provider will only need you to provide the relevant payroll numbers once every pay period and the experts will handle the rest.

Think of What You Could Do with More Time

Most business owners’ top complaint is that there aren’t enough hours in a day. But when you use outsourced payroll, you suddenly get more time every day to spend on working with new products, services, marketing ideas, customers, or expansion efforts. You’ll even get more time to spend with your friends and family. You can focus your efforts where they matter instead of being stuck under piles of payroll paperwork.

Make the Switch

To get the most out of your payroll service provider, find one that works for your unique business needs, compare prices and services, and calculate just how much time you’ll save by switching to outsourcing. Once you see how cost-effective outsourcing can be and realize how much time you’ll save from putting the responsibility on someone else’s shoulders, we’re sure you’ll make the switch.

 

by

Ray Gonder